JCVGantt PRO 2 Manual

A Complete Reference Guide

 

 

Charles L. Guerin

 

 

 

Gantt-Solutions Inc.


 

 

 

 

 

 

 

Copyright © 2005 – Charles Guerin and Gantt Solution Inc

All rights reserved – published simultaneously world-wide.

 

All rights reserved. No part of this publication may be reproduced in any form or by any means without permission of the author. Reproduction or translation of any part of this work beyond that permitted by sections 107 and 108 of the U.S. copyright law without permission is unlawful. It is understood that papers submitted for publication have not been previously and will not be simultaneously published elsewhere. If accepted for publication papers will not be published elsewhere, in any language, without the written consent of the author. We assume no responsibility for statements, or views expressed in articles that appear on this site. Copies can be made for personal or educational uses. This consent does not extend to other kinds of copying, such as copying for general distribution, for advertising or promotional purposes, for creating new collective works, or for resale.

Table of Contents

Table of Contents. 3

Welcome to JCVGantt Pro 2. 7

Keep it Simple. 8

Top Ten Features List 8

What benefits does JCVGantt offer you?. 10

Brainstorming with MindManager 6. 12

Compared with Microsoft Project®.. 13

Two programs are better than one... 14

A new way to plan projects. 14

Note to MindManager 6 Users. 15

Two programs in one. 16

MindManager Add-in Version and Standalone Version. 16

Standalone Version. 17

Tablet PC Version. 17

Enjoy! 17

Getting Started. 18

What is a Gantt Chart?. 18

The Screen. 21

Toolbars by Name. 24

20-Minute Quick Start: Standalone. 25

Scroll break! 40

Memorize these keystrokes! 41

5-Minute Quick Start: MindManager 6. 42

How would you use this?. 48

Understanding JCVGantt Pro 2 Features. 49

Rapid data entry. 49

Resource Pools. 50

Each project participates in a Resource Pool 51

Automatic Pool Management Feature. 52

Customizable Pool Management 52

Reading the Report 55

Resource Usage Report 56

Gantt Parts. 56

Tablet PC Ink. 57

Excel-Like Spreadsheets. 58

User definable Task Fields. 59

User definable Resource Fields. 59

Customize Fields. 59

Rename Fields. 59

Dropdown Field Lists. 60

Sliding and Hideable Fields. 60

Resource Cost Calculations. 62

List of Excel-Compatible Functions. 62

Resource Features. 66

Resource Costing. 67

Resource Loading. 67

Total Cost Report 68

Critical Path Line. 68

Tiled Printing. 69

Calendaring. 70

Single Day Zoom.. 70

Custom Formulas. 71

Import/Export to Excel 72

Baseline Snapshots. 72

What the heck is a Baseline Snapshot?. 72

Why Multiple Baselines?. 72

How does it work?. 73

To view the snapshot 73

To delete a snapshot 73

Show Resource Cost 74

Project analysis features. 75

Critical path mode. 75

Why is it good for you?. 75

Total cost sheet 75

What do I do with it?. 76

Snapshots. 77

What the heck is a Baseline Snapshot?. 77

Why Multiple Baselines?. 77

How does it work?. 77

To create a snapshot 77

Dependency Management 78

Task Dependencies. 78

Types of Dependencies. 78

Adding Dependencies. 79

Removing Dependencies. 80

AutoCorrect Task Dates. 81

Auto-Align tasks. 82

Task view sheet 83

Automatic Update of Program.. 84

How to... 85

Use the Project Pages Toolbar 85

Adjust your Gantt Chart View. 86

Zoom... 86

Zoom in\out 86

Scrolling. 87

Show current date. 87

Show a start date of the selected task. 88

Change start date of project 88

Work with Tasks. 88

Add Tasks. 89

In Ink Mode. 89

Add notes to Task. 90

Properties Dialog. 90

Milestones. 91

Task Dependencies. 92

Quick way to work with Dependencies. 92

Adding multiple dependencies. 92

Type: Start to Start 94

Type: Finish to Finish. 94

Removing Dependencies. 94

Change Colors. 95

Automatic. 96

Sync Colors. 96

Adjust Start/Finish/Duration. 97

Priority. 98

Percent Complete. 99

Summary Tasks. 99

Work with a Tablet PC. 101

Tablet PC Ink. 102

Move Tasks. 102

Work with Resources. 103

Adding new resources. 105

Assigning resources. 107

Removing resource from task. 108

Removing resources from project 109

Use the Spreadsheets. 109

Easy-Cursor Entry Mode. 109

Working with the Project Spreadsheet 109

Work with the Resources Spreadsheet 110

Reading the Total Cost Report 110

What do I do with it?. 111

Customize your own Spreadsheets. 111

Creating your own Fields. 112

Customize Fieldnames. 113

Rename Fields. 113

Dropdown Field Lists. 114

Editing Spreadsheets. 115

Paste Link. 116

Edit Names... 116

Cell Type... 117

Use Gantt Parts. 118

How to make a Gantt part 118

Inserting a Gantt part into a Gantt chart 121

To append a Gantt part 122

To insert a Gantt Part as a subtask. 122

To insert a Gantt Part after a task. 122

Adding and Deleting a Gantt part Folder 123

Master the User Interface. 125

Right click menus. 125

Mouse Actions. 126

Timeline Commands. 126

Keyboard Commands. 126

Printing and Tiled Printing. 128

Printing your Map. 128

Print Options. 130

Customize Parameters Dialog. 133

Main Page. 133

Fonts Page. 134

Calendar Page. 135

Multiple Calendars. 137

Create new calendar 137

Export Calendar 137

Import Calendar 138

Editing Holidays and Working Days. 138

Editing your Week template... 138

Edit UserSheet Cells. 139

Editing Cell Formulas. 139

Naming a cell 140

Setting a Cell Type. 141

Cut/Copy/Paste/PasteLink/Clear 142

Formatting cells. 143

Built-In Formulas. 144

Dress up your Gantt Chart 145

"Skinning" the taskbars on Task View.. 145

Set the background of the Task View.. 145

Import/Export Data with External Programs. 147

Export to Excel 148

Import from Excel 149

Manage files. 151

Create a project 151

Open a project 152

Save a project 153

Close a project 154

Export 154

Export to MindManager 154

Export to MSProject 154

Export to Excel 154

Export to Image. 155

Import 155

Import from MindManager 155

Import from JCVG.. 155

Import Sheet from Excel 156

Properties. 156

Print a Gantt chart 157

Print 158

Print Options. 159

To limit the date range of a Gantt Chart 159

To zoom the Gantt chart onscreen to any size. 159

To stretch the Gantt chart to fit on multiple pages. 159

Print Preview.. 161

Miscellaneous. 162

Exit JCVGantt 162

Recent files. 162

Change the display language. 162

Working with MindManager and JCVGantt Pro. 163

Total Synchronization. 163

Colors. 163

% Done. 164

Filtering. 164

Differences in Durations. 165

Relationships. 166

Creative Ideas. 168

Quick Start with Templates. 168

Hyper linked Projects Board. 169

Executive Status Board. 169

Hyperlink Status Board. 169

MS Project to JCVGantt 170

JCVGantt to Microsoft Project 170

Calculate the Critical Path. 170

Finding the Critical Path. 171

How do you figure out which one it is?. 171

Why should I look for it?. 172

 

 

Welcome to JCVGantt Pro 2

JCVGantt Pro 2 was created to make project management a fun, daily activity.

With the help of computers programs that can make thousands of scheduling calculations in the blink of an eye, project management is rapidly moving from an "art" to a "science".

Our program was designed with the aim that you should use your human intelligence for planning and motivating people, not worrying about cost equations and micro-management.

Anyone who has spent time trying to figure out Microsoft Project® or some of the Work Breakdown systems on the market realizes after awhile that these products box you into a style of project management that doesn't take into account two key factors

·         #1 Projects change, often drastically in mid-course

·         #2 Nobody can predict exactly which tasks are required to finish a project that has never been done before.

JCVGantt is designed to be flexible from start to finish allowing you to "play" with your project information interactively.

Pull and tug the Gantt bars all the while keeping an eye on cost as it changes before your eyes in "real-time".

PM's using eXtreme Programming Project Methodology can create "Iteration" Gantt parts that they drag and drop to calculate new project iterations schedules based on the experience of previous projects.